Reconciliation act
Why you need this
A reconciliation act («акт сверки») shows who owes whom at the end of a period. Both sides sign it when the numbers disagree or the year closes. Payda fills the act from your documents, and you enter the counterparty's column from what they report — any gap becomes visible at once.
What you need
- A counterparty.
- The reconciliation period — usually a quarter or a year.
- The counterparty's own settlement figures, if you want to compare.
Step by step
Open Акт сверки in the left menu and create a document — Акт сверки | Создание opens.
In Данные документа → Основное fill in Номер, Дата документа, Период and Валюта (currency).
In the Контрагент block pick Наименование. Leave По договору as Без договора or point at a specific contract.
Press Заполнить (Fill in) — Payda pulls the turnover from your documents. Until a counterparty and period are chosen the table shows «Нет данных для акта сверки».
Check the cards in the Остатки block:
- На начало ₸ — the balance at the start of the period;
- Обороты Дт and Обороты Кт — debit and credit turnover;
- На конец — the closing figure you will discuss;
- Расхождение с данными контрагента — the number that matters: zero means you agree.
In the table, По данным организации is your data and По данным контрагента is what the partner sent; the second column is filled in by hand via Изменить.
Save the document. Сохранить как черновик keeps it as a draft — handy while you wait for the partner's figures.
If the system asks Применить изменения для перерасчета? after an edit, agree — otherwise the totals stay from the previous fill.
How to check it worked
The Расхождение с данными контрагента card shows zero. If it does not, compare the table rows — the gap points at the specific document and date.
Common problems
| What you see | Why | What to do |
|---|---|---|
| «Нет данных для акта сверки» | No counterparty or period selected | Fill in Наименование and Период, then press Заполнить |
| The table is empty after Заполнить | No documents for that counterparty in the period | Check Период and the selected counterparty |
| «Обязательное поле» | Number, date or counterparty is missing | Fill in the highlighted field |
| The total disagrees with the partner | Some documents are unposted or booked to the wrong counterparty | Cross-check Sales and Purchases |
| Totals did not recalculate | The Применить изменения для перерасчета? prompt was declined | Redo the edit and confirm the recalculation |
What next
- Counterparties — check the partner's card.
- Contracts — reconcile per specific contract.