Goods receipt

Why you need this

A receipt (поступление) is the purchase document. It puts goods into the warehouse, records what you owe the supplier and accounts for input VAT. Without it sold goods have nowhere to come from: Payda will report that stock is insufficient.

What you need

• A supplier in counterparties.
• Items in the catalogue — or create them inside the document.
• The supplier's waybill or invoice with its number and date.

Step by step

The Покупка section: document list

Open Покупка in the left menu — the journal of everything you bought.

• The tabs split documents by type: Поступления (goods receipts), Доверенности (powers of attorney), Возвраты поставщикам (supplier returns), ЭСФ/СФ, ЭАВР.
• The + Покупка button creates a new document.
• Columns: № и статус, Дата, Контрагент, Сумма ₸ and Связанные документы.
• Search works by counterparty; Фильтр narrows the list.

In the Связанные документы column a goods receipt offers + Платёж (исходящий) — it creates the supplier payment from this document. See Linked documents.

Creating a goods receipt

1. On the Поступления tab press + Покупка.
2. In the Данные документа block fill in:
   • Номер — the supplier's document number;
   • Дата — the receipt date;
   • Контрагент — the supplier.
3. Add rows with Добавить из справочника. Use Искать по товарам to search the catalogue.
4. Check Кол-во, Цена and НДС on every row — the totals must match the supplier's document.
5. Choose the VAT mode: НДС (сверху) or НДС (в т. ч.).
6. Save. The message «Покупка успешно сохранена.» appears.

How to check it worked

The document appears in the Покупка list. The goods are in stock: open stock balances and confirm the quantity went up.

Common problems

What you see	Why	What to do
«Добавьте хотя бы одну номенклатуру в документ.»	The document has no rows	Press Добавить из справочника
«Номер документа обязателен и должен быть числом»	The number contains letters or symbols	Leave only digits in the field
«Не удалось сохранить документ. Попробуйте еще раз.»	A temporary connection error	Retry; if it persists, contact support
The total does not match the supplier's waybill	The wrong VAT mode is selected	Switch between НДС (сверху) and НДС (в т. ч.)

What next

• Payments, cash desk, bank — pay the supplier.
• Movements and stock — confirm the goods landed in the right warehouse.