Employees and payroll

Why you need this

This section covers the whole payroll cycle: employee card → HR orders → accruals and taxes → payroll sheet. Payda calculates IPN (income tax), VOSMS (medical insurance) and the other deductions from the data on the card.

What you need

• The employee's IIN (personal tax ID) and bank account.
• Their salary and hire date.

Step by step

Adding an employee

1. Open Кадры и зарплата → Сотрудники in the left menu.

   

2. Create a card and fill in:

   • Фамилия (surname), Имя (first name) and a patronymic if there is one;
   • ИИН and Дата рождения (date of birth);
   • Гражданство (citizenship), Должность (position), Дата приема (hire date);
   • Зарплата c налогами (оклад) (gross) or Зарплата на руки (net), depending on what you agreed;
   • Вычет МЗП (minimum-wage deduction) and Инвалидность (disability), if they apply;
   • a Банковский счёт for transfers.

3. Save the card.

For civil-law contractors pick the matching Вид расчёта — Договор ГПХ на руки or Договор ГПХ с налогами.

HR records

The Кадры и зарплата → Кадровые записи tab stores orders per employee. Create the appropriate record:

Record type	When to use it
Изменение зарплаты	The salary changed
Оплачиваемый отпуск	Annual paid leave
Больничный	Sick leave with a certificate number
Командировка	A business trip with a destination
Премия	A one-off bonus
Компенсация	Compensation for unused leave and similar
Отпуск без содержания	Unpaid leave
Увольнение	Dismissal, with Дата увольнения

Accruals

The Кадры и зарплата → Начисления tab shows what was accrued for the chosen month: salary, taxes (ИПН, ВОСМС), and the К выплате (payable) and К перечислению (transferable) totals.

Payroll sheet

1. Open Кадры и зарплата → Кадровая ведомость.
2. Create a sheet, choose the month and tick the employees.
3. Check the amounts and save — the sheet becomes the basis for payments.

Paying salaries in one go is easier via a payment batch.

How to check it worked

Open the Начисления tab for the month: every employee should have a row with a К выплате amount. If someone is missing, check Дата приема on their card.

Common problems

What you see	Why	What to do
«Выберите хотя бы одного сотрудника»	Nobody is ticked on the sheet	Tick the employees in the list
«Введите ИИН»	The IIN field is empty or invalid	Enter the 12 digits of the IIN
An employee is missing from accruals	Hired after the payroll month, or dismissed	Check Дата приема and Дата увольнения
The net amount is not what you expected	The wrong Вид расчёта is selected	Open the card and switch the calculation type
A deduction was not applied	Вычет МЗП is empty	Set the deduction on the employee card

What next

• Payments, cash desk, bank — pay salaries as a batch.
• Company, access, plan — check the company details.